Using Webarch

• Multi-Channel Publishing 

  Created 23 Jul 2026

  With Multi-Channel Publishing (MCP), a single publication can be prepared for delivery to multiple external systems.Once configured, the exports are generated automatically as part of the publication workflow, so no manual export process is required for each issue.   What is it used for? Multi-Channel Publishing is used when your publication needs to be delivered to one or more external systems in a specific file format. Common examples include deliveries to libraries or archive systems. Instead of creating these exports manually for every publication, the required files are generated automatically according to the configured setup.   How is it implemented? To configure the export, we need the following information: Which output format(s) should be generated (for example, EPUB)?  What is the preferred file naming convention (for example, title_yyyymmdd)? Where should the generated files be delivered?  Once this information has been provided, we configure the export workflow for you.   Read more More information can be found on the webpage.  If you are interested in using this feature or have questions regarding it, please contact hello@prenly.com.

• Webarch – PDF Technical Specification

  Created 15 Jul 2026

  Guidelines for Uploading PDF FilesCreated: 2026-07-15This document describes the recommended specifications for PDF files uploaded to the Webarch system. Following these guidelines ensures optimal rendering, text extraction, archiving compatibility, and the best possible reading experience.1. Recommended PDF StandardWe strongly recommend exporting files using one of the following formats.Preferred formatsPDF/A-2BPDF/A-2UThese formats ensure that all required resources are embedded in the document and that the file remains compatible for long-term archiving and processing.Alternative supported formatsPDF/A-1BPDF/X-3Recommendation: Whenever possible, use PDF/A-2B or PDF/A-2U.2. PDF VersionRecommended PDF version:PDF 1.7This version provides full compatibility with modern PDF processing engines and ensures correct handling of:TransparencyFontsMetadata3. Archival Format (PDF/A)Files should preferably be exported using a PDF/A archival format.Benefits of PDF/AAll fonts are embeddedColor profiles are includedNo external dependenciesConsistent rendering across systemsLong-term preservationUsing PDF/A significantly improves the stability of Webarch's text extraction and page rendering.4. Font RequirementsAll fonts must be embedded in the PDF.Additionally:Fonts should contain proper Unicode mappings.Avoid subset fonts with incorrect character encoding.Incorrect font mappings may prevent proper text extraction.If fonts are incorrectly mapped, OCR may be required to extract text.5. Compression and OptimizationAvoid uploading heavily optimized or pre-compressed PDFs.Over-optimized PDFs can introduce rendering problems and reduce processing quality.Common issues caused by excessive compressionVisible lines between images or page elementsRendering artifacts in gradients or transparent objectsReduced image qualityBroken layers or flattened contentFor example, browsers such as Google Chrome may display visible lines around images when rendering heavily compressed PDFs.Recommendation: Do not optimize the PDF for web delivery before uploading it to Webarch.6. Image QualityRecommended settings:Use print-quality images whenever possible.Avoid unnecessary downscaling.Avoid aggressive image compression.Print-ready PDFs are generally ideal for Webarch.In most cases, the same PDF used for professional printing is also suitable for Webarch ingestion.7. Best PracticesFor the most reliable processing:Export directly from the original layout software (e.g. Adobe InDesign).Use a standard PDF/A export profile.Avoid manual post-processing or third-party PDF optimization tools.Ensure fonts and ICC color profiles are embedded.Validate the PDF using a PDF/A validator when available.8. Recommended Settings SummarySettingRecommendationFormatPDF/A-2B or PDF/A-2UPDF VersionPDF 1.7FontsFully embedded with proper Unicode mappingCompressionAvoid heavy optimization or web compressionTransparencyPreserve transparency; do not flatten unless requiredSource FilePrefer original print-ready production PDFsRecommended WorkflowCreate the PDF directly from the original layout application.Export using PDF/A-2B or PDF/A-2U.Verify that fonts are embedded.Avoid additional optimization or compression.Upload the original print-quality PDF to Webarch.

• 

  Add CTAs to your articles

  Created 24 Oct 2025

  What is this? CTA (Call-to-action) links allow you to add clickable icons/buttons on top of the content in your PDF boxes for your non-editorial content, such as ads, crosswords, etc. CTA links improve the visibility of your interactive content in the form of links, videos and slideshows in your e-newspaper. All you need to do is add a few extra parameters to the URLs that you currently create hyperlinks for in your PDFs. To help you add these parameters, we have created a link generator where you can easily build the right link structure. Regarding the border on the link boxes, please contact support to ask us to set the default setting in replica mode. You can choose between visible, hidden or fade out. We can also set the desired color as the default. Build your links easily with our link generator With our link generator on ctabtn.com you can:- Create visually appealing links with icons- Choose between different sizes: small, medium, large- Place the link anywhere on the page- Customize colors for icon, background and frame- Add custom or predefined labels- Track clicks and views on your links Login When you create an account, you have the option to choose between 3 different plans. 1. Free - 2 free CTA buttons with tracking- Unlimited CTA buttons without tracking- Basic statistics 2. Starter - Unlimited CTA buttons with tracking- Advanced statistics and analytics- Save your CTA button settings Price: 50 SEK/month. 3. Pro - All Starter features- Create interstitial ads- Statistics for views and clicks- Hosting for creatives Price: 500 SEK/month The link generator How to build your URLs manually To manually create a URL with CTA functionality, start with your base URL and then add the parameters using ? followed by parameter=value. Separate multiple parameters with &. Basic format https://your-url.com?parameter1=value1&parameter2=value2 Available parameters Required parameters prbe-cta-icon: Select icon: "none", "link", "video" or "gallery". prbe-cta-size: Select size: "small", "medium" or "large". prbe-cta-pos: Select position:"top-left", "top-center", "top-right""middle-left", "middle-center", "middle-right""bottom-left", "bottom-center", "bottom-right" prbe-cta-clr: Icon color (hexadecimal, e.g. %23FFFFFF for white) prbe-cta-bg-clr: Background color (hexadecimal, e.g. %23000000 for black) prbe-bor-vis: Show frame: "0" (no frame) or "1" (show frame) You can also use this parameter if you want to hide the dashed frame around the clickable area without using the button functionality. Optional parameters prbe-cta-label: Text to display next to the icon (max 15 characters) prbe-bor-clr: Frame color (hexadecimal, only used if prbe-bor-vis=1) Example Here is a complete example of a URL with all parameters: https://exempel.se?prbe-cta-icon=video&prbe-cta-size=medium&prbe-cta-pos=bottom-right&prbe-cta-clr=%23FFFFFF&prbe-cta-bg-clr=%23000000&prbe-cta-label=Play%20video&prbe-bor-vis=1&prbe-bor-clr=%23FFAE00 Important things to keep in mind - All hexadecimal colors and special characters codes must be URL-encoded to %23 (e.g. # becomes %23).- Spaces in labels must be URL-encoded to %20.- Special characters must be URL-encoded according to URL standards.- For logged-in users, the original-url parameter is automatically added to allow for the ability to track views in external systems.- This function requires at least version 13.8 iOS & 12.7 Android Default values If you omit any parameter, these default values are used: - Icon: "none"- Size: "medium"- Position: "middle-center"- Icon color: #FFFFFF (white)- Background color: #000000 (black)- Border: None (0)- Border color: #FFAE00 (if border is enabled) Add the link to your content Once you have created the link, copy and paste it into your content in the same way you add links today. See guide: Annotate links in Webarch imported issue. Need help? If you have any questions or need support getting started, don't hesitate to contact us at hello@prenly.com

• 

  FTP Client

  Created 24 Oct 2025

  To access the FTP account, a downloaded FTP client is required. One suggestion is to download the free program FileZilla. Once the client/program has been downloaded, open it and fill in your details in the boxes as shown. Then click Quickconnect to connect to the server. The files to be uploaded to FTP are then dragged into the lower right box.

• 

  Annotate links in Webarch imported issue

  Created 24 Oct 2025

  One way to annotate a link (text or article linked to an external URL link) is to do it directly in Webarch. Here we easily show you how it is done in the system (should you not have the right rights to do so, please contact hello@prenly.com so that we can help you) 1. Log in to: https://prenly.webarch.se/ 2. Click on the title (if you have several titles, select the one you want to change) 3. Upload the issue that is to be edited; or if it is already imported click on the red field "Not finished" to enter the issue. 4. Once inside Webarch, unless there is already a "picture box" on the text you want to annotate, click on "Box Editor" and then "start editing". Here you now need to drag an "image box" over the text you want to add an URL link to so that a red box is created. When you are done with the box click "save". 5. Once you have saved the "image box", it will change colour to yellow and then light blue. 6. Right-click on the image box and select "Edit external link" in the box that appears. 7. In the pop-up box "External link" paste the URL link you want to add to the text and then click "Ok". 8. When the link is inserted and saved, a "green box with an arrow" appears, indicating that this article has now been correctly annotated with a URL link. Ps. Annotated links via Webarch appears in the PDF mode of the magazine. Now you can exit the issue and let our operators handle it and as soon as it is ready it will be exported to Prenly!

• 

  Upload paper in Webarch

  Created 24 Oct 2025

  Webarch is used for the material to be processed so that the article reading mode becomes available. Start by visiting the page: https://prenly.webarch.se Log in with your login details, and then start uploading material according to the instructions below. 1. The first page after logging in shows your newspaper/newspapers. Select the newspaper you want to work with. 2. To create a new edition, click on "Create new issue" and fill in the publication date in the box that appears and select the PDF's to be uploaded. NOTE: You can only upload one issue per publication date in Webarch. If you upload multiple issues on the same date, only the most recently exported issue will be available in Prenly. In the "External ID" box, you do not need to write anything if you do not want to. It may be that for internal use you wish to write, for example, No. 10, for the edition. In the "PDF actions" menu, you only need to click on "Cut pages at crop marks" IF the edition contains crop marks, otherwise leave it blank.Likewise, "Split spreads into pages", if the edition is structured as spreads instead of pages, click in this box, otherwise leave it blank as well. 3. Once done, click the "Create issue" button and the new issue will be uploaded. Everything is uploaded correctly if the issue looks like a stop light; "red" "yellow" & "green". Now everything is ready and our operators will take over and manage the issue.

• 

  PDF Settings

  Created 24 Oct 2025

  When a new edition is uploaded to Webarch, there are also various settings that you can make with the PDF when uploading. Here we will show you what those settings mean and do. 1. Publish day This means which day you want the issue to be "published" in your e-magazine. The format must always be YYYY-MM-DD, for example, 2022-01-01. 2. External ID (Optional)External ID is completely optional to fill in. This box is only used internally (unless otherwise is said from Helpdesk) and is not something that will be visible to readers of the magazine. An example of what you can write here is the e-papers publish number, the internal name of the issue, or other information you as a customer want. For example, Maybe the magazine is called "Test" and then you choose to enter "NR 1" in the box for External ID, so that you yourself know. 3. Part Most newspapers have only 1 "Part A". You can easily see this in your newspaper at the top of the menu. See the picture below. When you upload a PDF, do not change this box, just leave it as is. 4. File to uploadHere you select the file (issue/magazine) to be uploaded to the system. 5. FileHere you see which file you have chosen to upload, check that it is the correct version, file name and file format. 6. Start Page Indicates which page the PDF starts on. You should not change anything here, just leave it as it is.  The PDF should always start on page 1. 7. PDF actions (Optional)      7.1 Cut pages at crop marks       Only mark this box if the issue contains cut marks, otherwise, you leave it        blank.       7.2 Split spreads into pages      If the edition is structured as a spread instead of pages, click in this box            otherwise leave it blank.       7.3 Move first page last       Marke the box if you want to move the front page to the end of the                 issue, otherwise leave this box empty.        7.4 Move last page first       Marke the box if you want to move the last page to the beginning of the         issue, otherwise leave this box empty. 8. Create issueAnd finally, when you have made the desired settings, click on the "Create issue" button to upload the issue to the system. This is where our operators will take ower, and complete the export. 

• Annotate links in Adobe software

  Created 24 Oct 2025

  By following the easy guides below, you will get information on how annotations and links, as well as attachments, work in PDF. Links and attachments in PDF files In Adobe Acrobat 1. Create a link using the Link toolChoose Tools > Edit PDF > Link > Add or Edit. 2. The pointer becomes a crosshair (+), and any existing links in the document, including invisible links, are temporarily visible. Drag a rectangle where you want to create a link. This is the area in which the link is active. 3. In the Create Link dialogue box, choose the options you want for the link appearance. 4. Select one of the following link actions: 5. Go To A Page ViewClick Next to set the page number and view magnification you want in the current document or in another document (such as a file attachment), and then click Set Link. 6. Open A FileSelect the destination file and click Select. If the file is a PDF, specify how the document should open (for example in a new window or within an existing window), and then click OK. Note:If the filename is too long to fit in the text box, the middle of the name is truncated. 7. Open A Web PageProvide the URL of the destination web page. 8. Custom LinkClick Next to open the Link Properties dialog box. In this dialog box, you can set any action, such as reading an article, or executing a menu command, to be associated with the link. You can read the entire guide at Adobe:https://helpx.adobe.com/acrobat/using/links-attachments-pdfs.html In Adobe Indesign Overview of the hyperlinks panel You can create hyperlinks when exporting to Adobe PDF or SWF so that the reader of the document can click a link and go to other pages in the same document, to other documents, or to websites. Hyperlinks that you export to PDF or SWF in InCopy are not active. A source can be a hyperlinked text, a hyperlinked text frame, or a hyperlinked image frame. A target is the URL, file, email address, text, anchor point, or shared target to which the hyperlink leads. A source can only lead to one goal, but an unlimited number of sources can lead to the same goal. Please read the entire guide at Adobe:https://helpx.adobe.com/se/indesign/using/hyperlinks.html